Topflight Recruitment Privacy Notice

We at Topflight Travel Group care about your privacy and we respect your privacy rights. We have created this Privacy Policy to demonstrate our firm commitment to your privacy. The following outlines this commitment to users of our jobs board as we want to be able to provide everyone with a user experience that is safe and secure. Topflight Travel Group endeavours to ensure that any personal data you give us via our jobs board remains private and is used only for the purposes outlined in this Privacy Policy. By using the jobs board, you acknowledge the collection and use of your personal data as outlined below. This version of our Privacy Policy was last updated on 22/05/2018.

 

 

 

ABOUT OUR PRIVACY POLICY

 

This jobs board is operated by Topflight Travel Group, Jervis House, Jervis Street, Dublin 1.  This is a hosted service provided by a third party, which is based in the United States.  Therefore, it will be necessary to transfer your information outside of the EEA. We require third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our Service Providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.  See the section on International data transfers below.

 

This Privacy Policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us and your rights in relation to your personal data. Please read the following carefully to understand our views and practices regarding your personal data, how we will treat it and your data protection rights. Our jobs board is not intended for children and we do not knowingly collect personal data relating to children.

 

 

PERSONAL DATA WE COLLECT AND PROCESS

 

When someone is applying for a position with us through our jobs board, we will collect and gather the following categories of personal data:

 

  • Identity Data such as first name, surname, gender, date of birth.

  • Contact Data such as address, e-mail address, telephone number.

  • Profile Data such as personal data contained in resumes/CVs and cover letters, employment details, education history, eligibility to work, salary expectations, job applications made by you and your interests.

  • Technical Data such as internet protocol (IP) address, browser type and version, time zone setting and location, unique IDs collected from mobile devices, network carriers or data providers.

  • Usage Data such as information about how accessed our jobs board

 

 

HOW WE USE YOUR PERSONAL DATA

 

We use your personal data to review your suitability for the position that you have applied for with us or to see if you have applied for previous positions with the Company.

 

We do not request from you and we request you do not provide any special categories/sensitive personal data (e.g. personal data relating to racial or ethnic origin, political or religious opinions, membership of a trade union, physical or mental health or condition or sexual life or orientation). This type of personal data is subject to special protections under EU law.

 

We may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your personal data. Please contact us using gdpr@topflight.ie if you need details about the specific legal ground we are relying on to process your personal data.

 

 

CHANGE OR PURPOSE

 

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

 

 

DISCLOSURE OF PERSONAL DATA TO OTHERS

 

Except as set out in this Privacy Policy, we do not disclose to any third party personal data that we collect or you provide to us. We may disclose your personal data to third parties expressly mentioned in this Privacy Policy.

 

 

INTERNATIONAL DATA TRANSFERS

 

Your personal data may be transferred, stored and accessed within the European Economic Area (“EEA”) or transferred to, stored in, and accessed from countries outside the EEA in order to fulfill the purposes described in this Privacy Policy. For transfers to countries outside the EEA, the data protection regime may be different than in the country in which you are located and will, therefore, be based on a legally adequate transfer method. Whenever Topflight Travel Group transfers your personal data out of the EEA, we ensure a similar degree of protection is given to it by ensuring at least one of the following safeguards is implemented:

 

  • Where the country has been deemed to provide an adequate level of protection for personal data by the European Commission. For further details, see European Commission: Adequacy of the protection of personal data in non-EU countries.

  • We may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe. For further details, see European Commission: Model contracts for the transfer of personal data to third countries.

  • Where service providers are based in the US, we may transfer data to them if they are part of the EU-U.S. Privacy Shield which requires them to provide similar protection to personal data shared between Europe and the US. For further details, see European Commission: EU-US Privacy Shield.

 

 

DATA SECURITY

 

Topflight Travel Group is committed to protecting the personal data you provide us. To prevent unauthorised access or disclosure of personal data under our control, Topflight Travel Group has appropriate security management systems in place to safeguard the personal data we collect. While Topflight Travel Group makes reasonable efforts to protect all personal data, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, Topflight Travel Group cannot ensure or warrant the security of any personal data you transmit to us, you do so at your own risk. You acknowledge that we are not responsible for any intercepted information sent via the Internet, and you hereby waive, release and discharge us from any and all claims arising out of or related to the use of intercepted information in any unauthorised manner.

 

 

DATA RETENTION

We retain personal data for no longer than is allowed under data protection law and, in any case, no longer than such personal data is necessary for the purpose for which it was processed. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure, the purposes for which we process personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

 

 

YOUR LEGAL RIGHTS

Under certain circumstances you have rights under applicable data protection law in relation to personal data, namely:

  • Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

  • Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

  • Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

  • Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

  • Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data's accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

  • Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

  • Withdraw consent at any time if and to the extent we are relying on consent as the legal basis to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent.

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In order to exercise one or more of your rights in respect of your personal data, you can contact us at gdpr@topflight.ie . We will respond to your request(s) as soon as reasonably practicable, but in any case within the legally required period of time.

 

You have the right to make a complaint at any time to the Data Protection Commission, the Irish supervisory authority for data protection issues (www.dataprotection.ie). We would, however, appreciate the chance to deal with your concerns before you approach the Data Protection Commission so please contact us in the first instance at gdpr@topflight.ie

 

Changes to our privacy policy

Any changes we may make to our Privacy Policy in the future will be posted on this page. You should visit this page periodically to review any changes to the Privacy Policy.

© 2018 SKI BEAT LIMITED

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